Veterans Legacy Project | Rules and Guidelines for the 2024 World War II Portraits of Service Awards

Contest Rules: Overview

The 2023–2024 VLP student Award Contest (“Contest”) is designed to celebrate outstanding student work using materials from the WWII: Portraits of Service project. In 2024, this Contest will provide ten (10) students with an individual award of $500 (the “Award”).

The Contest is sponsored by the Gilder Lehrman Institute of American History, 49 W. 45th Street, 2nd Floor, New York, NY 10036 (“Sponsor”). The Award is funded through a grant from the Veterans Legacy Grant Program, a part of the National Cemetery Administration, Department of Veterans Affairs (810 Vermont Ave NW, Washington, DC 20420) (“Grantor”).

About the Grantor

Part of the National Cemetery Administration (NCA), a division of the US Department of Veterans Affairs, the Veterans Legacy Program commemorates our nation’s veterans through the discovery and sharing of their stories. VLP encourages students and teachers at the university and K–12 level around the country to immerse themselves in the rich historical resources found within NCA national cemeteries. Participants research veterans interred in national cemeteries and develop educational tools that increase public awareness of Veteran service and sacrifice.

Founded on Memorial Day 2016, the Veterans Legacy Program has established itself as a leading model of community engagement. Partners from across the country have created VLP products and events that reflect the unique impact of Veterans on their local community.

Eligibility Requirements

To be eligible for the Contest, an entrant must be a student in grades 6 through 12. Entrants who fail to meet this requirement will not be eligible for the Contest.

A student who has not reached the age of majority in his or her state of domicile as of the date on which the Contest commences must receive their parent’s or legal guardian’s permission to enter the Contest.

Employees of the Sponsor and Grantor and members of their immediate family or persons living in the same household are not eligible for the Contest.

Submission Requirements

All entries must be submitted using the online form. First-time users of the site will be asked to create a profile before proceeding to the submission form. Students will be asked to submit their entry to the contest as a file attachment.

The Form will open on February 23, 2024, and will close on May 3, 2024. The Submission Form can be found on the Gilder Lehrman website, https://www.gilderlehrman.org/. Students will also need to submit certain personal information (such as email address, school information, and parent/guardian information and  telephone number).

There is a limit of one (1) entry per person using only one (1) email address for the Contest. This limit will be strictly enforced. Substitutions of entry files may be completed via email to education@gilderlehrman.org through 08:00 a.m. EST May 3, 2024. Incomplete entries or entries not complying with these Rules are subject to disqualification. 

There is no purchase necessary to enter the Contest or win the Award. 

Judging Criteria 

Eligible students being considered for the Award will be evaluated on three criteria:

• Quality of research
• Depth of historical analysis
• Excellence of writing and presentation integrity of the piece

For each of these areas, students will be assigned a score of 1–5 in accordance with the “Judging Process” section below.

Scores in each of these areas will be equally weighted.

The award rubric is below:

Judging Process

A panel of three judges with knowledge of the expectations of the Award will review all submissions against the judging criteria listed above and provide a score for each of the components on a scale of 1 to 5, with 5 being the best score.

Following review of entries using anti-plagiarism software, the ten submissions with highest scores provided by the judges will be selected as the Award winners (“Award Winners”).

Announcement of Award Winners

The Award Winners will be notified by email by late May, 2024. The Award Winners will also be listed on the Sponsors’ websites by Monday, May 27, 2024 (“Award Date”).

The Award

The Award Winners will each receive the Award, which is a $500 award.

Privacy Policy

All information submitted for the Contest and through the Gilder Lehrman website is in compliance with the Gilder Lehrman Institute’s Privacy Policy. A copy of the Privacy Policy can be found here.

Award Redemption

In order to redeem the Award, each potential Award Winner (and/or their parent or legal guardian, if the entrant has not reached the age of majority in their state of domicile) MUST sign and return the required consents, forms, and releases of liability that include a publicity release (except where prohibited by law) by May 26, 2024. The Sponsor may also require a potential Award Winner to complete, sign, and return to Sponsors an IRS W-9 and such other documents as may be required by Sponsor prior to the redemption of the Award. Failure to complete and submit paperwork by this deadline will result in forfeiture of the Award, and the Sponsor shall have the option to award the Award to an alternate winner. The bounceback or return of any award notification may result in disqualification if the Sponsor is unable to reach the Award Winner or the Award Winner’s parents or guardians. An alternate winner may be selected. If a potential Award Winner forfeits the Award for any reason, the entry that received the next highest score total may be chosen as a potential winner, or the Sponsors may elect not to award such Award to any student, at the Sponsor’s sole discretion. By entering this Contest, each entrant accepts and agrees to these Rules and the decisions of the Sponsor, which shall be final in all matters.

All expenses incurred in claiming or using an element of the Award, including without limitation taxes and any other costs, are the sole responsibility of the Award Winner.

Each Award Winner is solely responsible for federal, state, and local taxes on the Award and may be issued an IRS Form 1099 for the approximate retail value of the Award.

The Award is funded by the National Cemetery Administration.

Questions

If you have any questions about the Contest or the Award, please email education@gilderlehrman.org.

General Conditions

All information submitted by each potential Award Winner (including without limitation name and other eligibility requirements) may be subject to verification by the Sponsor.

The Sponsor retains the right to disqualify an entrant if all Contest rules are not followed.

By entering the Contest, an entrant waives all right to, and agrees to indemnify and hold the Sponsor, Grantor, their employees, independent contractors, agents, members, directors, officers, trustees, board, donors, and other representatives harmless from any claim, liability, loss, damage (including punitive, incidental, and consequential damages), or expense (including attorneys’ fees) arising out of or in connection with: (i) any material submitted by the entrant that infringes any copyright, trademark, trade secret, trade dress, patent, or other intellectual property right of any person or defames any person or violates their rights of publicity or privacy; (ii) any misrepresentation made by the entrant in connection with the Contest; (iii) any non-compliance by the entrant with these Rules; and (iv) acceptance, possession, misuse or use of the Award, or participation in any Contest-related activity or participation in the Contest. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE MAY NOT APPLY TO YOU.

The Sponsor and Grantor will not be responsible for: (i) late, incomplete, technically corrupted, damaged, not delivered, or incorrect entries; (ii) an entrant’s failure to receive notices due to entrant’s spam, junk e-mail, or other security settings or for entrants’ provision of incorrect or otherwise non-functioning contact information; (iii) technical, hardware, or software malfunctions, lost or unavailable network connections, or failed, incorrect, inaccurate, incomplete, garbled, or delayed electronic communications however caused and even if caused by any of Sponsors’ equipment, software, or other programming associated with or used in the Contest; (iv) by any error which may occur in the transmission, receipt, or processing of the entries or in the administration of the Contest; (v) any typographical, technological, or other error in the publishing of the offer, administration of the Contest, or announcement of the Award, (vi) unauthorized human intervention in the Contest; or (vii) injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from participation in the Contest or acceptance of the Award.

In addition, the Sponsor and Grantor are not responsible for any injury or damage to an entrant’s or any other person’s computer related to or resulting from entering the Contest or downloading or printing any material for the Contest. Without limitation of the foregoing, everything on the website associated with the Contest is provided “as is” without warranty of any kind, either express or implied.

If, for any reason, the Sponsor is not capable of completing or running the Contest as planned, including without limitation by reason of suspected tampering, technological corruption, infection by virus, bug, worm or other malicious code, unauthorized human intervention, fraud, acts of God, strikes, terrorist acts, criminal acts of third parties, an insufficient number of qualified Contest entries, safety concerns, inability to obtain adequate insurance coverage, force majeure or technical or mechanical failures of any sort, or any other causes which, in the Sponsor and Grantor’s consensus opinion, corrupts, threatens, or impairs the administration, security, safety, fairness, integrity, or proper conduct of the Contest, the Sponsor reserves the right to modify or suspend the Contest at the Sponsor and Grantor’s consensus discretion. The Sponsor and Grantor assume no liability and are not responsible for, and entrants hereby forever waive any rights to any claim in connection with, errors and/or ambiguity: (i) in the Contest; (ii) in any related advertising or promotions of the Contest; and/or (iii) in these Rules. In the event of any ambiguity(s) or error(s) in these Rules, the Sponsor and Grantor reserve the right to modify these Rules for clarification purposes or to correct any such error(s) without materially affecting the terms and conditions of the Contest.

An entrant agrees that: (i) any and all disputes, claims, controversies, and causes of action arising out of or connected with the Contest or the Award shall be resolved individually, without resort to any form of class action; (ii) any and all disputes, claims, controversies, and causes of action arising out of or in connection with the Contest shall be resolved by binding arbitration before a single arbitrator in New York City, in accordance with the rules of JAMS, and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof; (iii) any and all claims, judgments, and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering the Contest, but in no event attorneys’ fees; and (iv) under no circumstances will entrant be permitted to obtain awards for, and entrant hereby waives all rights to claim, injunctive relief, indirect, punitive, incidental and consequential damages and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE MAY NOT APPLY TO YOU. All issues and questions concerning the construction, validity, interpretation, and enforceability of these Rules, or the rights and obligations of the entrant and Sponsors in connection with the Contest, shall be governed by, and construed in accordance with, the laws of the State of New York, without giving effect to any choice of law or conflict of law rules (whether of the State of New York or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than the State of New York.

Any attempt by an entrant to deliberately damage the website associated with the Contest, submit malicious code, or undermine the legitimate operation of the Contest may be in violation of criminal and civil laws and should such an attempt be made, Sponsors reserve the right to seek remedies and damages (including attorneys’ fees) from any such entrant to the fullest extent of the law, including criminal prosecution.