The Organization
The Gilder Lehrman Institute of American History (GLI) is the nation’s leading American history organization dedicated to K–12 education. The Institute’s mission is to promote the knowledge and understanding of American history through educational programs and resources. Since its founding in 1994, GLI has created powerful and meaningful ways to teach and learn history. Focusing on primary sources, the Institute offers teacher seminars, online courses, exhibitions, digital materials, and print publications that enable students of all ages and backgrounds to study the nation’s past.
The Institute brings the work of today’s leading historians into classrooms and homes worldwide. Through public events, publications, posters, videos, exhibitions, essays, and a dedicated website rich in primary sources, GLI brings every period of American history to life. Diverse education programs, including the acclaimed Hamilton Education Program, provide opportunities to explore five centuries of American history. The Gilder Lehrman Affiliate School network comprises more than 14 million students and 97,000 educators from more than 36,000 schools worldwide.
The Position
GLI is currently seeking a Staff Accountant to manage the internal accounting of the organization and be a key member of the finance team. Responsibilities include accounts payable, accounts receivable including PO processing, budgets, grant and project reporting, monthly and year-end close management, audit prep work, sales tax filing, and 1099 filing. The Staff Accountant will work closely with all departments across the organization.
The right candidate will have an associate’s degree or bachelor’s degree in Accounting, excellent interpersonal skills, an ability to communicate clearly and effectively, a keen attention to detail, and strong organizational skills.
This role reports to the Chief Financial Officer and helps supervise the Nonprofit Accounting and HR Intern. This role will be based in New York City and currently requires working in person at least one day per week in GLI’s midtown office. The anticipated start date is Monday, March 10, 2025.
Responsibilities
- Accounts Payable & Accounts Receivable (70%)
- Manage accounts payable, including processing and approving invoices, expense reimbursements, and check requests
- Manage accounts receivable, including following up with vendors, generating daily cash reports, and reconciling donations with fundraising team
- Process income from several payment platforms
- Process purchase orders from multiple educational institutions
- Budget & Financial Reporting (15%)
- Prepare recurring and adjusting journal entries
- Generate budget reports and work with all program managers to update budget forecasts on a quarterly basis
- Create grant and project-based reporting monthly for project managers and stakeholders
- Provide support in both the monthly and year-end financial closing processes
- Prepare investment schedules for the Institute’s endowment portfolio
- Audit and Annual Filings (10%)
- Assist CFO with annual audit preparation
- Manage state sales tax filings for all products sold by GLI
- File vendor 1099s with the IRS
- Additional responsibilities as required (5%)
- Monitoring department inbox
- Responding to requests and inquiries
Requirements
- Associate’s degree or bachelor’s degree in Accounting
- CPA preferred but not required
- Proficiency with Microsoft Office and Google Suite applications
- Experience with QuickBooks preferred
- Experience with Salesforce and Authorize.net a plus
- Excellent organizational skills and attention to detail
- An ability to handle all situations with a calm and professional approach, and demonstrated ability to problem-solve under pressure
- Punctuality and reliability
- Strong interpersonal, verbal, and written communication skills
- Connection to the Institute’s mission, American history, and/or K–12 education a plus
Compensation
Compensation range: $57,400–$72,100 annually; compensation will be commensurate with the candidate’s experience and qualifications.
The Gilder Lehrman Institute offers a generous and inclusive benefits package, including health, dental, disability, and life insurance, 401(k) employer contribution, Flexible Spending Account plans, and paid time off in the first year of hire, including a paid winter recess from December 25 to January 1. The Gilder Lehrman Institute also offers generous tuition reimbursement for courses taken in the Gettysburg College-Gilder Lehrman MA in American History program.
To Apply
Interested candidates must submit a cover letter and resume in a single file to hr@gilderlehrman.org and include “Staff Accountant” in the subject line of your email. Please also let us know how you heard about the role.
The Gilder Lehrman Institute is an equal opportunity employer and considers all applications without regard to race, sex, gender identity, color, religion, creed, national origin, age, disability, marital or veteran status, sexual orientation, sexual and other reproductive health decisions, height, weight, or any other legally protected status. If you meet many but not all the criteria and feel you may be a good fit for the role, GLI encourages you to apply.
Please note that while careful consideration will be given to each submission, the Gilder Lehrman Institute will only contact applicants whose knowledge, skills, and work experience best meet the position's requirements.
